SCROLL DOWN FOR INFORMATION ON LODGING AND MEALS
This is to announce the calling of two Special Meetings and post the proposed amendment to the Virginia SAR Bylaws that will be considered at these meetings.
Both meetings will consider the following proposed amendment to the Virginia SAR Bylaws:
The Bylaws of the Virginia Society be amended in Article V to add a new final paragraph, and in Article XXV a new initial phrase, both amendments as follows (in red, deletions in strikethrough, additions in underlined italics):
For reference to the Code of Virginia: https://law.lis.virginia.gov/vacode/title13.1/chapter10/section13.1-844.2/
ARTICLE V- MEETINGS
The annual business meeting of the Virginia Society shall be held in February of each year to commemorate the birthday of George Washington.
The semi-annual meeting of the Virginia Society shall be held in August or September of each year to commemorate Constitution Week.
Special meetings to address specified business matters or other issues may also be held at the call of the President at any time. Special meetings shall also be called whenever requested, in writing, by fifteen or more individual members of the Virginia Society. Such special meetings may transact only business specified as the reason for requesting a special meeting.
Members representing at least one half of the chapters in the Virginia Society shall constitute a quorum for the transaction of any business at any general or special meeting. One member from a specific chapter shall be sufficient to represent that chapter.
Pursuant to, and in conformity with, Code of Virginia section 13.1-844.2, as amended, the Executive Committee, acting as the equivalent of corporate board of directors, may (a) adopt appropriate procedures for any member to participate in any meeting by means of remote communication, and (b) determine, in the event of emergency or physical impracticability, that any meeting of the Virginia Society shall not be held at any place and shall instead be held solely by means of remote communication, and adopt such procedures as they deem necessary for the conduct of any such meeting.
SECTION XXV - ORDER OF BUSINESS
Subject to Article V, aAll Virginia Society meetings shall be conducted in accordance with Robert's Rules of Order Newly Revised, latest edition.
President, Virginia SAR
With the apparent resurgence of the pandemic and the possibility of future restrictions on our meetings, the Virginia Society must have the ability to conduct our business using modern technology such as virtual meetings. Our current Bylaws must be amended before we can do this. It is very much to our advantage to have this amendment in place before our Semi-Annual Meeting in September, thus I have called these two special meetings.
I am asking your help in having your chapter represented at both of these special meetings in the desire to have all chapters participating in the conduct of our business, and also to meet the quorum requirements to conduct business in these meetings.
The first meeting, that of the Board of Managers, will consist of all elected state officers and two members of each chapter. To have a quorum we must have half of the elected officers and at least one member from half (14) of our chapters.
Following the Board of Managers meeting, the second meeting will be that of the General Membership, which consists of all Virginia Society members in good standing. To have a quorum we must have at least one member from half (14) of our chapters.
Each Special Meeting can only consider the business specified when the meeting is called. In this case we can only consider the amendment to the Bylaws. If the amendment proves non-controversial the meetings will be very brief. It is very important that we at least meet the quorum requirements, but it is also desired that every chapter be represented at these meetings. It is not required that a chapter is represented by its president, but I ask each chapter president to find at least one chapter member to represent your chapter at these meetings.
Arrangements have been made for a special room rate for those who wish to spend the night at Berry Hill. Please watch this space for details on how to book your room.
When you come, be sure to bring a mask and we are working on the plan for social distancing.
President, Virginia SAR
MORE INFORMATION ON LODGING AND MEALS
Date; Friday, July 10, 2020
Time: 6:00 pm
Place: Berry Hill Resort and Conference Center
3105 River Road
South Boston, VA 24592
Room: The Ball Room
All rooms have been reserved according to your requests and you must check in at the hotel registration desk before incurring any miscellaneous room charges.
Those compatriots who did not specify the type of room have been assigned a "Queen Bed" room.
Cost per night is $125.00 plus applicable taxes
Check in time is 3:00 pm; check out time is 1:30 pm
Friday Evening Buffet
You may partake of a grilled hot dog and hamburger buffet including condiments, cookies and sweet/unsweetened tea at a cost of $22.00 per person with payment to be made preceding the 6:00 pm meeting. The buffet will be available at 7:30 pm with a cash bar consisting of beer, wine and soft drinks starting at 7:00 pm.(The hotel requires a count for the buffet so I need to know by Tuesday, July 7th whether or not you and/or your guest(s) will attend the buffet)
Saturday Morning Breakfast
Continental Breakfast included with the room, 7:00am - 10:00am